Planning an outdoor event? This time of year is rife with opportunities: fairs, parties, weddings, markets, and open-air exhibitions abound.
Before you dust off the bunting and party hats from your last do, take a look at our handy printable checklist to ensure your outdoor event is a memorable success.
Before the event: Whether you’re using your own venue or a rented space, the way you present it is paramount. From party supplies to directional signs and photo booth backdrops, every detail matters.
When preparing your print materials, consider the following to have everything ready “before the day”:
- Is it invitation-only? Print and distribute personalised invitations so your guests or clients know where and when to be. Ensure maximum attendance!
- If you’re offering catering, consider printing menus to inform your guests about the offerings. These can either be batch-printed for distribution or displayed as posters in catering areas.
- Use signage to highlight specific areas, such as toilets, mobile charging stations, or first aid points. If the venue is large, consider printing a detailed map of the site.
- Employ banners and roll-ups to convey event-specific messages or slogans.
On the day: The event day has dawned, but preparations continue. While this list isn’t exhaustive, here are some suggestions to make your day stand out:
- Distribute wristbands to guests upon arrival, offering not only a warm welcome but also a branded item they’ll wear throughout the event.
- Brochures and leaflets are essential print materials to promote products, competitions, or future events.
- Don’t underestimate the power of business cards. Whether used traditionally or as part of a promotion, these pocket-sized prints can help attendees remember you long after the event concludes.
- Stickers always appeal. Whether designed for children or as name badges, they add a fun touch and leave a lasting impression.
After the event: Congratulations on hosting a successful outdoor event. But how can you build on this momentum? More printables, of course! Here are some post-event engagement strategies:
- Send out thank-you cards, perhaps incorporating photos from the day or offering a special deal.
- Made a significant connection? Foster a potential partnership with a detailed catalogue or presentation folder.
- Reflect on the event’s outcomes. Recognise the highlights and areas for improvement before your next outdoor gathering.
In conclusion, we trust our advice will be beneficial for future outdoor events. Count on us for all your printing needs, ensuring every attendee leaves with cherished memories.